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Article, Pocket PC Magazine, Jan 2005, Vol. 7, No. 6 Purpose Looking for desktop and mobile time and money software that works with a major multi-user accounting package over the network and the Web? TimeTTracker MX, Special Edition for QuickBooks Users‡ is an Intuit QuickBooks data-integrated software package designed to keep track of time, money, and vehicle usage with a Personal Digital Assistant (PDA). QuickBooks is Intuit's financial management system for small and medium-sized businesses. With QuickBooks, data such as accounts receivable, accounts payable, customer lists, vendor lists, employee lists, and expense and time tracking can be managed easily and safely. TimeTTracker MX, Special Edition for QuickBooks Users is a specialized TimeTTracker MX edition, fundamentally re-engineered not only to closely work with QuickBooks, but also work similarly to QuickBooks. TimeTTracker QBE allows you to record your own (or your employees') time, cash flow, and vehicle mileage with a PDA device wherever you are, return to your office and automatically upload all "mobile" data into QuickBooks with a few mouse clicks - no re-typing, no chaos, no hassles. Two Applications In One and Two Platform Versions Two applications integrated in one: TimeTTracker MX is divided into two separate, independent sections for "time" and "money", organizing your data according to whether it is time-related, or involves some numbers. Two major platform versions in one: TimeTTracker MX will work on your Windows-based desktop PC and your Windows Mobile-based Personal Digital Assistant (PDA). Integrated At No Additional Cost Whichever application section or platform version you use, you can synchronize your data freely and effortlessly. TimeTTracker MX integrates Microsoft ActiveSync technology to move your data over from your desktop PC to your PDA device, and from your PDA device to your desktop PC across a wireless, dial-up, USB cable, network, or serial cable connection. Unparalleled Level of QuickBooks Data Integration - Establish a direct, on-demand connection to any open QuickBooks company file, or specify what company file to work with without QuickBooks even active.
- Synchronize all relevant QuickBooks lists to TimeTTracker MX on your desktop and your PDA in less than 30 seconds.
- See your vendors, items, jobs, etc. in a familiar tree-structured drop-down select format.
- Get filtering and automation according to QuickBooks accounting rules.
- Use multiple, unlimited independent timers to record time slips, and multiple, unlimited expense and item lines (splits) to record cash flow appropriately.
- Have QuickBooks itself fully validate your TimeTTracker MX data, graphically see whether all records are correct, and upload everything to your company file directly.
- Have TimeTTracker MX automatically archive or delete uploaded records to eliminate the possibility of duplicate transactions and reconcile-time "bug hunting".
- Optionally, disseminate QuickBooks information across your organization over e-mail, FTP, HTTP, etc. using XML files.
No Sacrifices of Ease of Use and Data Safety An accounting application closely integrated with QuickBooks does not have to sacrifice ease of use. - TimeTTracker MX, Special Edition for QuickBooks Users is possibly easier to use than a full-fledged accounting package.
- TimeTTracker MX will allow you enter, edit, and review your time, expenses, and mileage records in a notepad-like manner, without having to jump across different account registers and having to deal with dissimilar interfaces for various transaction types.
An accounting application closely integrated with QuickBooks does not have to sacrifice data safety. - TimeTTracker MX, Special Edition for QuickBooks Users does not manipulate your QuickBooks company files directly.
- Once a record needs to be uploaded to QuickBooks or customer/job information needs to be acquired, TimeTTracker MX employs digitally-signed QuickBooks layer developed and licensed by Intuit to "ask for", or "offer" the data.
- QuickBooks takes over, and validates, stores, and manages your company files.
Effectively, using TimeTTracker MX, Special Edition for QuickBooks Users is about as safe as entering data directly in QuickBooks. Extras - Reports and Charts Integrated custom report generator allows you to create 100% custom report templates (down to every single field, piece of text and image). Put together custom invoices, lists, reports, summaries, or whatever might have you. Define mathematical formulas, variables, logic statements, or inline charts. Generate HTML, PDF, bitmaps, JPGs, TIFF, RTF, Excel worksheets, XML, or send your report directly to any local or network printer. Integrated chart generator allows you to define what data to use, what elements to summarize by, and what data values to add up, and generate over 15 types of 2D/3D charts. Each chart is detail-rendered on your screen, and can be customized when it comes to color palettes, axis, 3D rotation angles, legends, fonts, patterns, axes styles, and grid lines. Includes inline Data Editor to touch up your data used for a chart, and inline Annotation Tool to add comments, text boxes, and balloons with text, arrows, and pictures. Print your charts out directly, save them as bitmaps, or raw data. Supported Transactions - Time tracking slips (including employee payroll assignments)
- Bills (including expenses, items, and many-to-one splits)
- Vendor credits
- Checks (including petty cash, cash expenditures, etc.)
- Credit card charges
- Credit card credits
- Vehicle mileage entries (including odometer readings, rates, and distances†)
QuickBooks Requirements - QuickBooks Pro, Premier (and higher) American Edition 2004/2005, or
- QuickBooks Pro, Premier (and higher) Canadian Edition 2004/2005, or
- QuickBooks Online Edition, and
- (optional) Windows Mobile Pocket PC 2000, 2002, 2003/SE
† The current version of QuickBooks XML protocol does not yet support direct upload of vehicle mileage entries. TimeTTracker will, however, properly format and store mileage records, and make them available to QuickBooks as soon as Intuit releases an appropriate software update.
‡ QuickBooks is a registered trademark and service mark of Intuit, Inc. in the United States and other countries. TimeTTracker MX is designed for use with the U.S. and Canadian versions of QuickBooks 2004/2005 software only. R&F Consulting, Inc. is an Intuit Developer Network Member, but is not affiliated, nor endorsed by Intuit, and does not provide support for Intuit products. |
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